OUTsurance Career – Team Assistant

Website OUTsurance

Job Description:

We are looking for a Personal Assistant in the Life and Investments space to undertake daily administrative tasks of the respective Regional Managers in Gauteng and to ensure the functioning and co-ordination of the department’s admin related tasks.

Job Responsibilities:

  • Liaising with internal and external stakeholders
  • Providing general administrative assistance
  • Processing of invoices and expense claims and liaising with the PA to the Head of Business in this regard
  • Ordering of stationery
  • Assist in the organising events and attending these events to facilitate their success
  • Booking and arranging travel, transport and accommodation when required
  • Monitoring, prioritising, responding or drafting responses to emails in a timely and efficient manner as directed by the Gauteng Regional Sales Managers
  • Handle requests & queries
  • Screen, direct calls and distribute correspondence
  • Typing, compiling and preparing reports, presentations and correspondence
  • Managing diaries and organising meetings and appointments, often controlling access to calendars
  • Supporting the Regional Managers & Department in organising various projects
  • Taking minutes for meetings (hand written or electronic)

Job Requirements:

  • Strong written and verbal communication skills
  • Valid driver’s license and own vehicle advantageous
  • Excellent organisational skills
  • Proficient in MS Office Suite
  • Personal drive and a positive attitude. Ability to be a self-starter and drive tasks to completion
  • Ability to prioritise and multi-task
  • Business writing skills
  • Calm and professional manner
  • Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
  • A team player with a flexible approach
  • Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.

Qualification & Experience:

  • 2 years’ experience as Professional Assistant
  • Relevant PA/Secretarial certificate/diploma
  • Customer care experience or dealing with client complaints

Job Details:

Company: OUTsurance

Vacancy Type: Full Time

Job Location: Centurion, Gauteng, South Africa

Application Deadline: N/A

Apply Here

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