Fidelity Services Group Vacancies – HYGIENE ADMINISTRATOR

Website Fidelity

Job Description:

To support the business by ensuring the efficient management of all Hygiene / Pest Control and Once Off contracts allocated and achieve budgeted financial results for these.

Job Responsibilities:

  • Following up with HR to ensure that applications loaded on HR Manage are correct and ensure employee numbers are received on time.
  • HR related policies and procedures are in place and complied with within your hygiene and once off teams.
  • Ensuring the services are scheduled fairly to the team leaders.
  • Payroll schedules of allocated staff are accurate, signed off and employees are paid accurately and on time.
  • Completing and filing of training records for all staff trained.
  • Placing monthly orders for stock required to complete service’s.
  • Identified any SHEQ related issues timeously and rectify immediately.
  • Management of staff full function – Internal Sales Consultant/ Specialized Team.
  • Terminating staff on HR Manage – completing and uploading relevant documents.
  • Dealing with pay queries.
  • Ensuring that all new site equipment, machinery and staff uniforms are ordered and delivered timeously and inline with costing as per the sales department.
  • Oversee and ensure the hygiene staff vetting pay slips by ISC.
  • Oversee the completion and submission of per 4’s and per 17’s by ISC.
  • Assist with completing daily postings for staff on bpsi when needed.
  • Efficient and ongoing control is exercised over hygiene, pest control and once off service costings, purchases, labour costs and appropriate and speedy action is taken to rectify any identified problems.
  • Contract purchasing only to be done through Fidelity Cleaning Services appointed preferred suppliers.
  • Client enquiries and queries are dealt with promptly and efficiently.
  • Dealing with pay queries.
  • Site equipment and Hygiene units are branded and aesthetically appealing in accordance with Company standards.
  • Allocated contracts to achieve budgeted and/or expected gross profit contribution.
  • Delivery of staff payslips.
  • Ensuring the teams are reporting for duty timeously and continuously check in on the teams.
  • Hygiene units at sites to be checked on site visits and checklists to be completed and submitted.
  • Follow up with billing to ensure new contract numbers are issued.
  • Ensuring the service reports are submitted and queries are noted.
  • Creating a roster for annual leave and ensure that staff take leave accordingly.
  • Work closely with stores ensuring Hygiene stock is dispatched and ordered on time.
  • Oversee that the vetting of timebooks are done weekly by ISC.
  • In liaison with the General Manager price adjustments and/or renewal of contracts are negotiated successfully and within required financial parameters.

Job Details:

Company: Fidelity Services Group

Vacancy Type: Full Time

Job Location: Midrand, Gauteng, South Africa

Application Deadline: N/A

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