CSIS Employment – Administrative Assistant

Website CSIS

Job Description:

The incumbent is accountable for providing a range of administrative support services to management.

Job Responsibilities:

  • Provide the DG with relevant and useful data (ex: budget, performance evaluation, training, human resources, etc.) by developing and maintaining various systems,
  • Liaise with managers/employees on expenditures by ensuring that they comply with policies and regulations and that funds are available,
  • Compose and draft written replies on behalf of the DG and review for quality and accuracy outgoing correspondence prepared by others for the DG.
  • Prepare and process various administration requests such as training, human resources, official languages, accommodation, office equipment, information and technology, security and strategic planning,
  • Control/organize the DG’s appointments by scheduling/ rescheduling meetings according to priorities, compiling any background information required or that would be beneficial,
  • Assist the unit Head/DG by examining, analyzing, coordinating, prioritizing and organizing the administrative support work for the Branch,
  • Act as a resource person by providing advice and policy interpretation to managers, employees and external candidates,
  • Maintain the Branch’s budget by analyzing, reviewing and recommending expenditure requirements, compiling, entering and reconciling financial data into budget system, certifying expenditures and by providing periodic budget reports,

Job Requirements:

  • Professionalism
  • Communication
  • Adaptability/flexibility
  • Initiative
  • Organizational capacity / skill for the multiplicity of tasks.
  • Rigor

Qualification & Experience:

  • High school diploma and seven (7) years of experience*.
  • Undergraduate degree and one (1) year of experience*.
  • College diploma and three (3) years of experience*.
  • Experience in providing administrative support

Job Details:

Company: CSIS

Vacancy Type: Full Time

Job Location: Ottawa, Ontario, Canada

Application Deadline: N/A

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