Saturday , February 4 2023

CSIS Canada Jobs – Administrative Assistant L4

Website CSIS

Job Description:

The Administrative Assistant (Level 4) is responsible to provide day to day administrative support to a branch or program.

Job Responsibilities:

  • Provide support functions to the branch management or program by maintaining and monitoring activity tracking processes and responding to incoming and outgoing communications.
  • Provide direction to employees and clients regarding administrative procedures and policies.
  • Compile/maintain reference material and/or systems/logs on a variety of projects/subjects by reviewing and synthesizing the information/data that would facilitate the preparation of reports.
  • Monitor the program’s planning and budget processes by providing historical and comparative data and by keeping management informed of upcoming deadlines.
  • Schedule and coordinate meetings with other enabling branches and/or clients and/or external stakeholders.
  • Process administrative requests and organize and prioritize administrative work.
  • Act as a resource person by providing advice and policy interpretation to managers, employees and external candidates.
  • Prepares meeting documents; takes minutes of internal meetings, transposes notes into electronic format and disseminates the final minutes to participants.

Job Requirements:

  • Organizational skills / multitasking
  • Client Service
  • Adaptability/Flexibility

Qualification & Experience:

  • Experience in the provision of clerical support services, including: data entry, preparing correspondence, reception and filing.
  • College diploma and two (2) years of experience.
  • Experience providing service to internal or external clients / general public.
  • Undergraduate degree and one (1) year of experience.
  • Experience using spreadsheet, word processing and email software.
  • High school diploma and seven (7) years of experience.

Job Details:

Company: CSIS

Vacancy Type: Full Time

Job Location: Burnaby, British Columbia, Canada

Application Deadline: N/A

Apply Here

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